Financial Policy and Procedures

All affiliated Clubs, Societies and Groups must follow the Students' Association Financial Policy and Procedures. No club, society or group is permitted to hold funds in any account (including bank accounts) other than those set-up by the Finance Manager. You will receive a monthly statement of the income and expenditure made through your account.

Section 6 - Groups, Sports and Societies (pdf document)

Income

Sports Clubs

In addition to receiving the Joining Fee from each student who joins a Sports Club, there may be funding available from the Students' Association or university to assist with the cost of running a activities. Contact sports@GCUStudents.co.uk for more information.

Societies

Funding League 

In order to receive maximum funding, society committees should aim to fulfil the below criteria: In addition to receiving the society membership fee, each society can receive additional funding from to the Societies Council. This is allocated at the beginning of the year through the Funding League.

1st Registered for the coming year by the deadline
2nd All committee members attended committee training
3rd Society Pack submitted by the deadline
4th One to One meeting with Societies coordinator arranged and attended
5th Evidence Of Self-funding e.g. charging a membership fee, fundraising event or selling goods.
6th 50% of committee members completed Student Leaders Programme
7th At least 3 events created on the Students’ Association Website

Dragons Den

This opens around Tri 1 Week 5, and is an additional pot of money for societies to apply for. When applications are open the Societies Coordinator will contact all societies. 

Society Of The Month

There will be a standard amount that is given to one society each month running from September- April. This will be for the society who has had the largest increase in members over the past month.

New Societies Fund

This is only applicable to newly affiliated societies, who will recieve a start up grant. The amount changes from year to year and is determined by Societies Council.

Please note, that any funding provided can be withdrawn from account at end of year if not spent. 

For any info on the above please contact societies@GCUStudents.co.uk

Media, Liberation & Representation Groups

These groups are given a grant at the beginning of each academic year, and are free to fundraise.

studentmedia@GCUStudents.co.uk

Representation@GCUStudents.co.uk

Withdrawing Money

The following individuals can authorise expenditure from your account:

Societies, Sports & Groups Account Withdrawal Form

Invoice Request Form

The Invoice Request Form should be used when you want the Finance Office to raise an invoice with a company on behalf of your club, society, group or network. For example, invoices should be raised to claim agreed sponsorship money or to sell advertising space in publications.

Invoice Request Form

Ticket Sales

You can sell tickets (free or priced) through your club, society or group website pages. This is the safest way of take payments. There are no booking fees!

For information about club, society, group or network account balances, withdrawals or deposits please contact:

Melissa Cairney, Finance Manager
NH219 (Students' Association Building, Level 2, Room 19)
finance@GCUstudents.co.uk